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Executive Administrative Assistant -Level 4

Company: Northrop Grumman
Location: Palmdale
Posted on: May 3, 2021

Job Description:



Climb to new heights on your journey when you start Defining Possible with Northrop Grumman. Enjoy a purposeful career in aeronautics that is crucial to the way we connect and protect our world across land, sea, and air. Bring your experience and take advantage of this opportunity to discover how you can start to push past possible and achieve your goals today. Enjoy a diverse, collaborative environment with professionals across the nation ready to help launch your career.

Northrop Grumman's Aeronautics Systems sector is currently hiring an Executive Administrative Assistant 4 to join our team of qualified, diverse, individuals on the B-2 Long Range Strike Program. This position will be located in Palmdale, CA.

The selected candidate will be responsible for providing diverse administrative support which involves interaction with internal and external customers, and exposure to sensitive information necessitating considerable use of tact, diplomacy, and discretion. The selected candidate will be an expert multi-tasker with a strong sense of urgency. They will have ownership of their role by conveying a strong sense of judgment and critical thinking. This person will have excellent follow up skills and a strong sense of initiative to remain several steps ahead of a very busy calendar. The successful team member will be tech savvy and able to learn business systems quickly.



Responsibilities include, but not limited to:

  • Managing multiple conference room calendars, including scheduling and maintenance of equipment.
  • Scheduling meetings such as corporate, sector, and division reviews for senior management and program staff
  • Coordination of all logistical support for internal/external meetings
  • Utilization of various PC software packages to produce high quality reports, presentations or other documents
  • Collaborating with other administrative professionals in related organizations as appropriate
  • Demonstrating a wide and comprehensive acquaintance with, and understanding of all aspects of the job and the practical application to complex problems and situations ordinarily encountered
  • Routine administrative duties including: coordinating staff meetings and teleconferences, answering phones, screening calls, maintaining filing system, ordering office supplies, scheduling travel arrangements and preparing expense reports
  • Providing support of customer visit planning
  • Ability to work with minimal supervision, prioritizing multiple tasks with competing deadlines, and managing schedule conflicts


Qualifications :

Basic Qualifications:

  • Must have a High School diploma and/or GED AND 6 years of related administrative experience including a background supporting Senior Level Executives, OR a Bachelor's degree AND 2 years of related administrative experience including a background supporting Senior Level Executives.
  • Must have at least 1 year advanced experience with MS Office Suite, including Word, Excel, PowerPoint, and Outlook with ability to create and manipulate deliverables utilizing the software.
  • Must have at least 1 year advanced experience with systems such as Concur, iBuy and SharePoint.
  • Must be able to attain and maintain an active DoD Secret clearance, within a reasonable amount of time as determined by business needs.
  • Must be able to attain and maintain Special Program Access (PAR), within a reasonable amount of time as determined by business needs.


Preferred Qualifications:

  • Experience in Administrative support at the Executive level
  • Bachelor's degree in Business Administration or Management
  • Active DoD Secret Clearance (or higher)
  • Current Special Program Access (PAR)
  • Extensive experience with Concur Software, iBuy, SharePoint


Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit . U.S. Citizenship is required for most positions.

Preferred Qualifications:

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit . U.S. Citizenship is required for most positions.

Keywords: Northrop Grumman, Palmdale , Executive Administrative Assistant -Level 4, Other , Palmdale, California

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